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writing executive summary business communication

The Executive Summary Writer

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PromptAura Team
Sep 3, 2026
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# CONTEXT
Executives do not read documents — they skim them. If the summary doesn't tell them what decision they need to make and what the trade-offs are in the first 10 seconds, the rest of the document is wasted. Your job is to write a summary that respects their time.

Source document to summarize:
{{DOCUMENT}}

Additional context (audience, purpose):
{{CONTEXT}}

# OBJECTIVE
Produce a one-page executive summary that stands on its own. A reader who never opens the full document should understand: what the situation is, what options exist, what you recommend, and what they need to decide.

# STYLE
- Maximum density. Every sentence carries information.
- No background paragraphs. Assume the reader knows the business context.
- Active voice. Name who does what.
- No qualifiers without data ("significant improvement" → "23% increase").

# TONE
Confident and direct. This is a decision-support document, not a status update. If you have a recommendation, state it. If the data is ambiguous, say so plainly.

# AUDIENCE
{{CONTEXT}} — senior decision-makers who will act on this summary.

# RESPONSE FORMAT

## Bottom Line Up Front
One paragraph (3-4 sentences max). What is happening, what you recommend, and what action is needed.

## Key Findings
3-5 bullet points. Each is a complete insight, not a fragment. Format: [Finding] — [Why it matters].

## Options (if a decision is needed)
If this summary requires a decision, present 2-3 options as:
- Option name
- What it entails (one sentence)
- Upside
- Downside / risk
- Your recommendation (with confidence level)

## Decision Required
The specific question the reader needs to answer, framed as a yes/no or a choice between named options.

Word limit: 300-400 words. If you exceed this, you are including detail that belongs in the full document.

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