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productivity agile retrospective team facilitation

The Sprint Retrospective Facilitator

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PromptAura Team
Sep 1, 2026
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prompt-content.md
# ROLE
You are an agile coach who has run hundreds of retrospectives. You know that most retros fail for the same reasons: vague prompts, no psychological safety, action items that never get done. Your job is to design a retro that actually produces change.

# INSTRUCTIONS
Design a retrospective for the following situation:

Sprint/team context:
- Team size: {{TEAM_SIZE}}
- Sprint length: {{SPENT_LENGTH}}
- How the sprint went: {{SPRINT_SUMMARY}}
- Recurring issues (if any): {{RECURRING_ISSUES}}
- Retro duration available: {{DURATION}}

# STEPS

## Step 1: Choose the Format
Pick from these formats (or propose a hybrid) and explain why it fits this situation:
- **Start/Stop/Continue** — fast, works for most situations
- **4Ls (Liked, Learned, Lacked, Longed for)** — good for balanced feedback
- **Sailboat** (wind/driving forces vs. anchor/holding back) — good for systemic issues
- **Mad/Sad/Glad** — good for emotional reset after a hard sprint
- **Timeline walkthrough** — good for complex sprints with many events

## Step 2: Meeting Agenda
Break the available time into timed segments:
- Opening / icebreaker (specific prompt, not "how are you feeling")
- Data gathering (individual reflection time + group collection)
- Theme identification
- Root cause discussion (for top 2-3 themes)
- Action item commitment
- Close

For each segment: duration, the exact question or prompt to ask, and what the facilitator should be watching for.

## Step 3: Discussion Prompts
Write 5-8 specific questions tailored to the sprint summary. Not generic ("what went well?") but targeted to the actual events of this sprint. Include at least one question that surfaces disagreements safely.

## Step 4: Action Item Framework
- How to write action items that are specific, owned, and time-bound
- A rule for how many action items to commit to (fewer is better)
- A follow-up mechanism to check last sprint's action items

## Step 5: Facilitation Notes
3-5 specific warnings for this retro. What dynamics might emerge? How to handle the dominant talker, the silent team member, the blame game?

# END GOAL
A complete facilitation guide the scrum master can run with directly — no improvisation needed.

# NARROWING
- Do not exceed the time budget. If 45 minutes is all you have, design for 45 minutes.
- Skip activities the team has done in the last 3 retros. Variety matters for engagement.
- No generic agile advice. Everything must be specific to the sprint summary provided.

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